Fiscal Analyst 5 (FA5), Accounts Payable Supervisor

JOB Fiscal Analyst 5 (FA5), Accounts Payable SupervisorRecruitment #2024-1-3426Full-time, Permanent, Represented positionLocation: Natural Resources Building- Olympia, WAPartial Telework flexibility may be available and considered Salary: $5,341.
00 - $7,184.
00 Monthly Review of applications is ongoing.
We reserve the right to make a hiring decision or close this recruitment at any time after 2/14/24.
It is in your best interest to submit materials as soon as possible.
Want to join something GREAT and make a difference?Are you interested in a career in accounting at the Washington State Department of Natural Resources (DNR)? The Department of Natural Resources (DNR) a Fiscal Analyst 5, Accounts Payable Supervisor position opening within our Office of Finance, Budget, and Economics.
Do you enjoy performing professional level financial review and analysis of accounting, auditing, and correction of fiscal data in accordance with generally accepted accounting principles (GAAP), governmental accounting standards (GASB), auditing requirements, statutes (RCW and WAC), and Office of Financial Management (OFM) policies in the State Administrative and Accounting Manual (SAAM)? If so, this job may be for you.
The Accounts Payable supervisor position directly supervises the OFBE Accounts Payable work unit and its staff and provides guidance to staff around the agency who are responsible for accounts payable functions.
This position function as the agency wide Financial Expenditure System (FES) Finance business expert.
EXAMPLE OF DUTIES Responsibilities: Agency wide Accounts Payable StewardshipAdvises the Finance Manager and the Deputy Finance Manager on matters related to agency accounts payable using systems, such as the Financial Expenditure System (FES), statewide Agency Financial Reporting System (AFRS), Treasury Management System (TM$).
Manages and oversees the daily accounts payable transactions for the agency, including coordinating with region and division staff regarding payments and journal corrections and accruals.
Research and trouble shoot system and transactional errors within the DNR’s accounts payable system FES) and in Agency Financial Reporting System (AFRS).
Analyze transactions and process journal vouchers to correct errors and process required financial transactions for compliance with the Office of Financial Management (OFM) and the Government Accounting Standards Board (GASB).
Accounting staff support and supervisionPlans, organizes, and directs workload of Accounts Payable unit using agency systems such as email and Microsoft Teams.
Conducts formal (scheduled) and informal (drop-in) meetings with staff using agency systems, written and verbal communication, and agency polices to set clear expectations.
Provide regular and timely guidance and feedback verbally and in written format, using agency systems such as email and Microsoft Teams.
Act as backup and performs job duties for staff in their absence using agency systems, to prevent lapses in work.
Coordinates and supervises duties relating to accounts payable data analysis, data reconciliation, corrections, and adjustments using agency systems, to ensure deadlines are met and customer requests are completed.
Supervises the review and approval of invoices and vouchers for payment.
Approves interagency fund transfers, balancing and control of disbursements and warrant cancellations.
Supervises the accounts payables staff, approves leave, evaluates performance, corrects inappropriate or inadequate work behaviors, approves schedule adjustments.
Trains and mentors staff in facets of accounts payable, systems used, Agency information as it pertains to accounts payable and unit staff.
Financial business expert for Accounts Payable systemsActs as the Finance business expert for Accounts Payable systems (FES), to include advising agency program and technical staff and management on system configuration changes or upgrades, providing rigorous and thorough testing, troubleshoot system errors.
Within the FES system, maintains tables, opens and closes fiscal periods according to the agency and statewide schedules.
Reviews and approves financial transactions prepared by accounts payable staff, in FES, AFRS, and other statewide systems.
Fund and General Ledger ReconciliationsReview fund and general ledger activity related to agency accounts payable transactions.
Reconcile transactions between FES and AFRS, analyze and assess discrepancies, and process journal transactions to correct errors and balance accounts.
Coordinate with OFM on new and updated requirements related to changes in GASB standards, monitor fiscal year-end activities and process necessary journal adjustments to balance between agency funds and inter-agency activity.
SUPPLEMENTAL INFORMATION Application Requirements: Apply online: at www.
careers.
wa.
gov (Click on the APPLY button above).
Letter of interest: describing your specific qualifications to the position and position required, desired, and special requirements.
Resume: that details your experience and qualifications.
References: at least three professional references with current telephone numbers– you may attach a document, use the References text field in the online application, or include it with your resume.
An unofficial copy of your transcripts showing the required 18 quarter or 12 semester hours in accounting or related field.
If you have questions regarding attaching this document please contact dnrrecruiting@dnr.
wa.
gov.
If you do not attach an unofficial copy of your transcript your application will not move forward in the application process.
Important: Do not attach any documents that include photos or private information (social security number, year of birth, etc.
).
Complete all supplemental questions.
Candidates who move forward in the recruitment process may be contacted via email at info@governmentjobs.
com with interview information/scheduling instructions.
Please monitor the email listed in your application materials and check your junk email folder to ensure you receive those communications.
Questions? Please contact Bonnie Jubb at Bonnie.
jubb@dnr.
wa.
gov/360-902-1254 or e-mail us at DNRrecruiting@dnr.
wa.
govAbout the Department of Natural Resources (DNR).
At DNR we approach our work through the lens of making Washington a better place environmentally and are dedicated to serving Washington’s lands and communities through diversity, equity, and inclusion.
Our Vision – Our actions ensure a future where Washington’s lands, waters, and communities thrive.
Our Mission – Manage, sustain, and protect the health and productivity of Washington’s lands and waters to meet the needs of present and future generations.
Our Core Values: Safety and Well-Being —Our top priority is the safety of the public and our employees.
Public Service —We value and respect the public we serve, and we value and respect the people of the Department of Natural Resources who step up to serve.
Innovation and Creative Problem-Solving — We solve our state’s most pressing challenges through innovative thinking, dedication, and bold and creative vision.
Leadership and Teamwork —We are committed to building leaders at all levels and building teams for success.
DNR provides excellent benefits, a few of which include: Commitment to organizational health and wellnessWork/life balanceDNR Employee Resource Groups (Diversity, Equity and Inclusion Council, Women’s Employee Resource Group, Veterans Employee Resource Group, etc.
)Statewide Employee Business Resource Groups, visit here to learn moreLeadership that empowers and supports employeesProfessional development opportunitiesEducational and career development aidPublic Service Loan Forgiveness EligibilityOpportunities to participate in wildland fire suppression assignmentsA comprehensive benefits package that includes employer contributions toward health insurance, paid holidays, retirement plans, sick leave, and vacation days.
Visit https://careers.
wa.
gov/benefits.
html for more information.
Additional Information: This recruitment may be extended and may also be used to fill future similar vacancies for up to sixty (60) days.
DNR does not use the E-Verify system.
For more information, please visit www.
uscis.
gov.
Veterans wishing to claim Veteran’s preference please attach a copy of your DD-214, NGB-22, or other verification of military service.
Please black out your social security number prior to attaching it.
We thank you and are grateful for your service!Equal Opportunity Employer: The Washington State Department of Natural Resources is an equal opportunity employer.
We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation, and gender identity diversity.
Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 522-2500 or email DNRrecruiting@dnr.
wa.
gov.
Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.
Once you submit your online application, you can check your status by logging into your account.
If you experience technical difficulties creating, accessing or completing your application call NEOGOV toll-free at (855) 524-5627 or email CareersHelp@des.
wa.
gov.
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