Office Manager

Position Description: Background: The Office Manager will be a central figure in ensuring that our office operations run smoothly and efficiently.
The ideal candidate is organized, proactive, and excels in a dynamic and fast-paced environment.
We are looking for a reliable team player, who brings a great attitude to work and is excited about getting things done! Responsibilities: Office Maintenance: Ensure that the office environment is clean, organized, and conducive to efficient operations.
Supply Management: Order and maintain office supplies, ensuring that all departments have necessary materials on hand.
Administrative Duties: Handle day-to-day administrative tasks such as answering phones, managing mail, filing, and record-keeping.
Vendor Relations: Coordinate with vendors and service providers, such as cleaning services, utilities, and office equipment maintenance.
Meeting Coordination: Schedule, organize, and set up for meetings, including booking conference rooms and arranging refreshments.
Financial Tasks: Assist with some basic bookkeeping tasks, manage petty cash, and work with finance to process invoices and expenses.
Onboarding: Assist HR with the onboarding process for new employees, including workspace setup and initial orientations.
Event Planning: Coordinate and plan office events, celebrations, and team-building activities.
Marketing: Assist with the development and maintenance of Circles social media accounts.
Safety and Compliance: Ensure the office adheres to health and safety standards and that employees have a safe working environment.
Supplier Engagement: Establish and maintain relationships with suppliers, negotiating terms and pricing.
Order Management: Prepare and execute purchase orders, track their status, and ensure timely delivery.
Cost Analysis: Regularly analyze costs and assess the quality of products and services to achieve maximum value.
Inventory Oversight: Collaborate across all functional teams to monitor stock levels, ensuring the right products are always available, particularly during active construction periods.
Documentation: Maintain accurate records of all procurement activities, including vendor contracts and payment details.
Requirements: Highly organized, responsive and a gettir-done mentality 1+ years of experience in procurement or a related field Strong written and oral communication skills Tech-savvy with excellent email etiquette and the ability to quickly learn and teach a variety of office programs (e.
g.
slack, intuit, G-suite, etc.
) Attention to detail and comfortability asking questions High School diploma or equivalent.
Valid driver's license and comfortability loading and driving large vehicles.
Benefits: Healthcare: Choice of employer sponsored healthcare plans (95% employer contribution), access to dental and vision plans Other: 401k plan & administration, HSA, supplemental mental healthcare etc.
Education: Professional on-the-job training and courses for career advancement.
Circle Seafoods, Inc.
is an equal opportunity employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, or other protected status.