Athletic Director

Description Grays Harbor College is now accepting applications for an Athletic Director.
We are looking for a dynamic leader with exceptional administrative, delegation, and organizational skills.
The Director is an innovative and forward-thinking leader who centers their decision-making process around student athletes and provides leadership, supervision, development, direction and management of all aspects of the Grays Harbor College (GHC) Athletic Department.
The Athletics Director has the ultimate responsibility for developing and implementing a comprehensive, enriching experience for student athletes that includes academic achievement, competitive athletics, and opportunities to pursue interests and passions.
The Athletics Department is fast-paced, high-energy, with work-intensive schedules including travel, weekends and evening work during peak periods.
The Director is an active member of the campus community, Grays Harbor and Pacific Counties and reports to the Vice President of Student Services.
The Director is a full-time, exempt position.
Grays Harbor College has an excellent benefits package to include medical, dental, vision, basic life insurance, primary and supplemental retirement programs and long-term disability insurance.
Full-time employees will also receive 15.
34 hours of vacation leave per month, 8 hours of sick leave per month and 4 personal leave days a year.
Washington state also observes 11 paid holidays per year.
About the College .
Grays Harbor College serves the communities of Grays Harbor and Pacific counties on the Pacific coast of Washington.
Located in Aberdeen, Washington at the base of the beautiful Olympic Peninsula, the College is less than an hour away from scenic Pacific Ocean beaches and close to both the Olympic and Mount Rainier National Parks.
Grays Harbor provides the perfect landscape to enjoy the abundance of excellent outdoor activities such as camping, hiking, biking, fishing, clam digging, surfing, boating, and various kayak/canoe paddling opportunities.
For more information about working for the college and living in Grays Harbor visit https://www.
ghc.
edu/hr Grays Harbor is committed to providing excellent educational opportunities.
We prioritize student learning, promote student and faculty success, foster an inclusive environment, manage our resources, and connect with the community.
We strive to create a culturally relevant environment on campus and in the community by learning and practicing equity-mindedness and promoting faculty, staff, and student diversity.
Essential Duties and Responsibilities Department Leadership & Supervision Provides leadership and administrative oversight for all aspects of the athletics department ensuring consistency with current, changing and future needs of student athletes, collegiate athletics, and the institution.
Promote a positive working environment within the athletic department and create a sense of belonging amongst the athletic department and related staff.
Provide culturally responsive leadership in promoting equitable access and successful educational outcomes for historically minoritized and under-served students Oversees athletics department efforts associated with recruitment, compliance, registration/eligibility, outcomes assessment, accreditation, fundraising, goal setting and continuous improvement Establish the overall standards of performance of personnel, policies and procedures, budgetary controls, contracts, directions of programs and services under this position’s supervision; monitor and evaluate effectiveness.
Develop and implement engagement and retention programs that enhance student success and promote successful educational outcomes of student-athletes.
Administer an orientation for incoming student-athletes as well as a new coach onboarding program and professional development series that is based on regional guidelines and industry best practices.
Oversee the usage of athletic facilities and implementation of special events, including but not limited to department banquets, awards, and sports camps.
Evaluate facilities and equipment; ensure that all facilities and equipment are safe and in good working order, coordinate with facilities on upgrades, repairs, and maintenance, and develop and maintain inventory of equipment.
Administrative Ensure compliance with applicable laws, policies and procedures, conference rules and regulations as set forth by Grays Harbor College, the Northwest Athletic Conference (NWAC), National Collegiate Wrestling Association (NCWA), Washington State and federal guidelines.
Service as athletic commissioner for the NWAC.
Attend meetings, committees and/or conferences as program representative.
Oversee completion of athletic administration compliance requirements, including but not limited to; letter of intent, athletic eligibility reports for all intercollegiate sports, tracer reports, grant in aid report, and maintaining student-athlete records in accordance with the rules and regulations of the applicable association.
Prepare and maintain administrative and business reports, forms and records, or supervise staff, student support staff engaged in these tasks.
Monitor and ensure equity of opportunity in men’s and women’s athletics by keeping informed of legal requirements regarding Title IX compliance; responsible for completing the Department of Education’s Equity in Athletics Disclosure Act Survey.
Facilitate workshops and trainings on issues of preventing alcohol/drug abuse, sexual assault/violence and hazing.
Maintain strong collaborative relationships with the Director of Campus Life and the ASGHC student leadership to enhance support for athletic programs and ensure there are opportunities for student athletes to be involved in campus life.
Prepare and get institutional approval of an annual departmental budget based on multiple funding sources (student fees, institutional and fundraised dollars) for all athletic programming.
Utilize financial forecasting to determine future costs of athletic programming and plan annual budgets.
Manage and approve all program expenditures and disseminate budget information to coaches and staff of each athletic program.
Regularly analyze financial statements and budget reports and make informed decisions for the athletic department budget based on this information.
Assure compliance with college finance rules, procedures and deadlines.
Oversee the development of competition schedules and all related travel arrangements for athletic teams and department personnel through assigned staff.
Advise administration as to the value/issues of college owned/leased buses.
Ensure game management responsibilities occur through assigned staff Campus Involvement & Community Leadership Maintain active communication with the college community in order to promote the integration of athletics into the broader educational mission of the college.
Be an active participant of the Student Services Leadership Team (SSALT) Develop and execute a fundraising plan in support of men’s and women’s athletics in coordination with multiple college and community stakeholders and in compliance with college, state guidelines rules and regulations around fundraising Responsible for the administration of the Grays Harbor Choker Club 501c3, which since the late 1940’s has provided financial support in a variety of ways to the athletic department and its sports programs.
Initiate and coordinate efforts to promote and market athletic programs on campus and with organizations and the media.
Working with the Marketing & College Relations Office when appropriate.
Oversee department publications, web pages, social media channels and ensure compliance with College’s brand standards and marketing style guides.
Represent the college at various community-based events, committees and work groups to enhance department goals/objectives as requested.
Serve on division, and college committees as requested by the Vice President.
Respond to campus emergencies as needed.
Other duties and responsibilities as assigned.
Supervisory Responsibilities Supervise and evaluate coaching staff, program managers, student success navigator and student support staff assigned to the athletic department.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required Bachelor's degree 3 years of experience leading and managing a functional area Demonstrated experience with budget management Demonstrated supervisory experience Demonstrated fundraising experience Desired Master's degree preferred in Athletic/sports administration, business administration, physical education, recreation or related field.
Experience working in athletics administration Familiarity with intercollegiate admissions, recruitment, financial aid processes, and student retention Knowledge of and experience in athletics fundraising and budget processes Demonstrated experience working with Title IX issues Understands best practices for providing services at a rural serving institution Experience creating digital content (such as Word/PDF documents and web and learning management system content as appropriate to the role) in accessible formats.
Supplemental Information In addition to the GHC online Application you will need to submit the following materials.
Incomplete applications will not be accepted or considered.
Letter of application addressing your qualifications for the position.
Resume Contact information for 3 professional references.
Transcripts of all college work completed.
Unofficial copies are acceptable, official copies will be required at time of hire.
Background checks - Prior to a new hire, a background check including criminal record history will be conducted.
Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment.
Disclosure is required under Washington State Law.
Grays Harbor College does not discriminate on the basis of race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal, as required by Title VI of the Civil Rights Act of 1964, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Sections 504 and 508 of the Rehabilitation Act of 1973, the Americans with Disabilities Act and ADA Amendment Act, the Age Discrimination Act of 1975, the Violence Against Women Reauthorization Act and Washington State’s Law Against Discrimination, Chapter 49.
60 RCW and their implementing regulations.
The following persons have been designated to handle inquiries regarding the non-discrimination policies: Title II/Section 504 and Title IX Coordinator - Darin Jones, Chief Executive of Human Resources, 360-538-4234.
Grays Harbor College, 1620 Edward P.
Smith Drive, Aberdeen, WA 98520 For further information on notice of non-discrimination, visit https://ocrcas.
ed.
gov/contact-ocr for the address and phone number of the office that serves your area, or call 1-800-421-3481.