Purchasing and Payable Supervisor (Fiscal Analyst 5), WA State Office of the Attorney General

Description Persons requiring reasonable accommodation in the application process or requiring information in an alternative format may contact the recruitment team at HREmployment@atg.
wa.
gov.
Those with a hearing impairment in need of accommodation are encouraged to contact the Washington Relay Service at 1-800-676-3777 or www.
washingtonrelay.
com.
Position and Salary Information The Attorney General’s Office is recruiting for a permanent full time Fiscal Analyst 5 in the Financial Services Division.
This position is located in Olympia, Washington, and is not union-represented.
Fiscal Analyst 5 Salary Range 59: $64,092 - $86,208.
The base pay offered will take into account internal equity and may vary depending on the preferred candidate’s job-related knowledge, skills, and experience.
The following stipends may apply based on position requirements: Incumbents assigned to our Seattle office location receive an additional 5% King County Location Pay stipend.
Incumbents assigned to a position designated as requiring dual language skills will receive a 5% Dual Language Requirement Pay stipend.
Excellent benefits Washington State offers one of the most competitive benefits packages in the nation, including Medical/Dental/Vision for employees & dependent(s); Vacation, Sick, and Other Leave; 11 Paid Holidays per year; Public Employees Retirement System (PERS) plans; and Life Insurance.
Beyond these traditional benefits, we offer Dependent Care Assistance, Flexible Spending Accounts, Public Service Loan Forgiveness, Tuition Waiver, Deferred Compensation, Employee Recognition Leave, and more.
With the goal of employee health and wellness, we also offer flexible schedules and telework options for most positions, a Wellness Program, the Employee Assistance Program, and numerous affinity groups to foster community and connection.
WASHINGTON STATE OFFICE OF THE ATTORNEY GENERAL Join an agency whose work impacts the lives of every resident of Washington State.
The Attorney General’s Office (AGO) touches the lives of every resident in this state.
We serve more than 230 state agencies, boards, commissions, colleges and universities, as well as the Legislature and the Governor.
The Office is comprised of nearly 700 attorneys and 800 professional staff, all working together to deliver the highest quality professional legal services to Washington state officials, agencies, and entities.
This includes: Economic justice and consumer protections (safeguarding consumers, protecting youth, seniors, and other vulnerable populations) Social justice and civil rights (addressing discrimination, environmental protection, and veteran and military resources) Criminal justice and public safety (investigative and prosecutorial support, financial crimes) And much more! Our agency also has national reach, representing the State of Washington before the Supreme Court, the Court of Appeals and trial courts in all cases that involve the state’s interest.
If you want to make a difference, we may be the perfect fit for you! Learn more about the AGO here.
Commitment to Diversity Diversity is critical to the success of the mission of the AGO.
This means recognizing, respecting, and appreciating all cultures and backgrounds- and fostering the inclusion of differences between people.
Appreciating, valuing and implementing principles of diversity permits AGO employees to achieve their fullest potential in an inclusive, respectful environment.
One recent measure of the AGO's commitment to diversity can be found in its nomination for Rainbow Alliance and Inclusion Network's "Outstanding Agency Award" in 2019.
Our commitment to employee wellness is reflected in earning the 2021 Zo8 Washington Wellness Award.
Division Information: The Financial Services Division (FIS) provides support and accountability for agency financial and budgetary decisions and practices.
Our primary goal is to protect and enhance the financial health and resources of the Office of the Attorney General including providing efficient, centrally located accounting, budgeting, payroll, contracts and grant services and management.
We produce top quality work in a manner that contributes to the mission of the AGO to be the best public law office.
We conduct the business of the Financial Services Division in a professional and cooperative manner which recognizes the contribution of each team member.
FIS ensures that the reporting and transmission of agency financial information is complete, accurate and timely.
FIS is also responsible for agency budget development and monitoring in addition to accounting, payroll, contracts and purchasing functions.
FIS contains three main sections: Accounting, Contracts and Budget.
The Accounting Services Unit is responsible for Accounts Payable, General Accounting, Accounts Receivable, Revenue, Purchasing, Timekeeping and Payroll functions.
This unit processes employees' travel vouchers, vendor invoices, purchase orders, manages agency inventory, partners with the state and federal auditors, accounting for federal grants, produces our federal indirect rate, distributes cost allocations, provides cash management, daily deposits, wire transfers, local bank services including settlement monies, legal services billing and the preparation and disclosure of our financial statements.
In addition, the unit ensures all transactions processed comply with state and federal requirements and reconciles all parts of the agency's reportable financial structure.
The unit also manages the internal timekeeping system to generate the legal invoices distributed to most state agencies, boards, and commissions.
The Fiscal Analyst 5 – Purchasing and Accounts Payable Supervisor, reports to the AGO Accounting Director (WMS) and has a group of 6 staff in two groups.
The Accounting Director reports to the AGO Chief Financial Officer and has a group of six staff and has oversight of the OneWA project in addition to activities listed above.
Duties What does a Purchasing and Payable Supervisor (FA5) do? This position interacts with all levels of staff at the AGO and external stakeholders in order to effectively: Provide leadership in accounts payable, requires a specialized and broad understanding of diverse components of federal and state regulations as they pertain to complex and non-routine fiscal obligations related to the agency’s mission.
Review purchase orders entered into by the Attorney General’s Office to determine compliance with state and federal laws and regulations.
This includes laws and regulations regarding Office of Minority and Women’s Business, State of Washington, and purchasing.
Use critical thinking and good judgment to form conclusions and make decisions after considering broader-based rules and guidelines.
Decisions made must take into account the agency’s long term purchasing strategy and impacts.
Analyze SAAM, RCW, WAC and GAAP standards and their impact on financial data and recommends procedural or system changes as required.
Develop, recommend, implement and administer agency fiscal programs designed to enhance agency effectiveness, control expenditures, provide needed services and tools, and assures conformance with the laws, policies and procedures including internal controls.
Reviews and analyzes AFRS reports to respond to inquiries from vendors and general ledger reports for agency personnel concerning expenditures.
Function as AGO Statewide and technical expert in travel compliance, includes state and federal regulations.
Administrator for TEMs and AGO systems.
In addition, provide continued education to internal FIS and agency staff.
Provide timely and accurate information including training to agency internal and external fiscal customers.
Responds to, researches, resolves and provides consultation regarding accounts payable expenditures, travel, OFM system issues, or interpretation of OFM, DES regulations, policies or procedures.
Serve as internal AGO system product owner for Purchasing and Payables system.
This recruitment announcement may be used to fill multiple open positions for the same classification, in addition to the position(s) listed in this announcement.
Qualifications Desired Qualifications Bachelor’s degree, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting and four to five years of relevant professional experience.
Additional professional experience may substitute for education but not the credit hours.
A Master’s degree in a financial related field, certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant can be substituted for professional experience.
Supplemental Information APPLICATION INSTRUCTIONS: In addition to completing the online application, applicants must attach the following documents to their profile in order to be considered for this position: A letter of interest, describing your specific qualifications for the position; A current resume detailing experience and education.
READ THE FOLLOWING INFORMATION COMPLETELY: You may not reapply to this posting for 60 days.
The initial screening of applications will be solely based on the contents and completeness of the "work experience" and "education" sections of your application in www.
careers.
wa.
gov.
A resume will not substitute for completing the "work experience" section of the application.
Please be sure to remove private information such as your Social Security number, date of birth, etc.
All information may be verified and documentation may be required.
The AGO is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation/gender identity, age, disability, honorably discharged veteran or military status, retaliation or the use of a trained dog guide or service animal by a person with a disability.
If you are having technical difficulties creating, accessing or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.
com.
For assistance with the application process, please contact Judith Vandergeest or (360) 586-7691.