Career Services Assistant II

Salary $16.
28 Hourly Location Olympia Main Campus, WA Job Type Workstudy on Campus - Student Job Number WS-303-OA2 Division Student Services Department Advising(303) Opening Date 02/12/2024 Our Opportunity South Puget Sound Community College (SPSCC) seeks student work-study applicants for the position of Office Assistant 2 in the Career Services Department.
Schedule Information: 9 - 11 hours per week, between the hours of 8:00 a.
m.
- 5:00 p.
m.
Monday - Friday.
Exact schedule within those hours negotiable.
Supervisor Information: This position reports directly to the Educational Planner & Career Center Lead.
Educational Benefit: This job would enhance future job opportunities, especially for students in Office Technology, Business or Social Services and Education Pathways.
What You'll Do The Career Services Assistant II will provide front desk and/or office coverage for the ACT Center and specialized services for the Career Services team.
Primarily responsible for providing information and resources to students and alumni.
Responsible for the upkeep of the front desk, ACT Center, other assigned tasks.
Will learn and perform a variety of routine office support functions such as: copying, filing, typing, answering the phone, assisting professional staff, and greeting visitors.
Will be expected to present yourself in a friendly, courteous, and professional manner.
Duties may also include: Scheduling appointments, meetings, and events using Microsoft Outlook and Compass.
Answering various questions related to the ACT Center and making appropriate referrals via email, phone, and in-person correspondence.
Helping to identify and locate information on advising, careers, and transfer using tools such as Career Coach, Handshake, SPSCC website, and other resources.
Filing complete Running Start Fee waiver documentation.
Regularly attending Advising Team meetings.
Assisting and advising students in writing new or editing existing cover letters and resumes for job search and career exploration.
Assisting and advising students in developing interview skills and strategies for job search and career exploration.
Assisting Careers Services staff with student job searches and career exploration in relevant fields.
Utilizing various college technology (SPSCC Website, Canvas, ctcLink, HP, Career Coach, Clippers4Hire, and Compass) and Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) to track student interest and education activity.
Acting as a point of contact for the ACT Center, responding to basic inquiries and assisting with scheduling.
Setting up and maintaining files of correspondence and records.
Assisting with the design of marketing materials (i.
e.
, posters, forms, flyers, PowerPoint presentations) for upcoming events or presentations.
Qualifications You Possess High School Diploma Clerical experience Customer service experience To Apply Check your Financial Aid (FA) Award on the FA Portal to verify if you have been offered Work Study.
If you were not offered work study but would like to see if you are eligible, see the One Stop in Building 22.
Request a Work Study Authorization Form from Student Employment by emailing studentemployment@spscc.
edu.
Please include the following in your email: Subject line: "Work Study Authorization Form Request" In the body of the email include: Full Name/Chosen Name, Student ID Number (SID) and Program of Study.
Please allow two business days for processing.
You will receive an authorization via email from Student Employment.
If selected for an interview bring your completed Work Study Authorization form with you to the interview.
Applications must be completed online and include the following attachments: Cover letter addressed to the Screening Committee highlighting your ability to perform the responsibilities and competencies described in the job posting.
Current resume showing all educational and professional experience which demonstrates how you meet the minimum and any preferred qualifications.
South Puget Sound Community College values diversity and is an Equal Opportunity Employer and Educator South Puget Sound Community College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war.
Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types).
SPSCC provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act.
The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, Samantha Dotson, Executive Human Resource Officer /Title IX Coordinator, 360-596-5361, ssoto@spscc.
edu, Building 25, Room 220, 2011 Mottman Rd SW, Olympia, WA 98512; South Puget Sound Community College is a smoke-free/drug free environment.
Applicants needing accommodation in the application process in an alternative format may contact the Human Resources office at (360) 596-5500.
You may contact studentemployment@spscc.
edu or jaguilar5@spscc.
edu with any questions regarding the job for which you are applying.
Agency South Puget Sound Community College Address 2011 Mottman Rd SW Olympia, Washington, 98512 Phone 360-596-5546 360-596-5500 Website https://spscc.
edu/employment Our Opportunity South Puget Sound Community College (SPSCC) seeks student work-study applicants for the position of Office Assistant 2 in the Career Services Department.
Schedule Information: 9 - 11 hours per week, between the hours of 8:00 a.
m.
- 5:00 p.
m.
Monday - Friday.
Exact schedule within those hours negotiable.
Supervisor Information: This position reports directly to the Educational Planner & Career Center Lead.
Educational Benefit: This job would enhance future job opportunities, especially for students in Office Technology, Business or Social Services and Education Pathways.
What You'll Do The Career Services Assistant II will provide front desk and/or office coverage for the ACT Center and specialized services for the Career Services team.
Primarily responsible for providing information and resources to students and alumni.
Responsible for the upkeep of the front desk, ACT Center, other assigned tasks.
Will learn and perform a variety of routine office support functions such as: copying, filing, typing, answering the phone, assisting professional staff, and greeting visitors.
Will be expected to present yourself in a friendly, courteous, and professional manner.
Duties may also include: Scheduling appointments, meetings, and events using Microsoft Outlook and Compass.
Answering various questions related to the ACT Center and making appropriate referrals via email, phone, and in-person correspondence.
Helping to identify and locate information on advising, careers, and transfer using tools such as Career Coach, Handshake, SPSCC website, and other resources.
Filing complete Running Start Fee waiver documentation.
Regularly attending Advising Team meetings.
Assisting and advising students in writing new or editing existing cover letters and resumes for job search and career exploration.
Assisting and advising students in developing interview skills and strategies for job search and career exploration.
Assisting Careers Services staff with student job searches and career exploration in relevant fields.
Utilizing various college technology (SPSCC Website, Canvas, ctcLink, HP, Career Coach, Clippers4Hire, and Compass) and Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) to track student interest and education activity.
Acting as a point of contact for the ACT Center, responding to basic inquiries and assisting with scheduling.
Setting up and maintaining files of correspondence and records.
Assisting with the design of marketing materials (i.
e.
, posters, forms, flyers, PowerPoint presentations) for upcoming events or presentations.
Qualifications You Possess High School Diploma Clerical experience Customer service experience To Apply Check your Financial Aid (FA) Award on the FA Portal to verify if you have been offered Work Study.
If you were not offered work study but would like to see if you are eligible, see the One Stop in Building 22.
Request a Work Study Authorization Form from Student Employment by emailing studentemployment@spscc.
edu.
Please include the following in your email: Subject line: "Work Study Authorization Form Request" In the body of the email include: Full Name/Chosen Name, Student ID Number (SID) and Program of Study.
Please allow two business days for processing.
You will receive an authorization via email from Student Employment.
If selected for an interview bring your completed Work Study Authorization form with you to the interview.
Applications must be completed online and include the following attachments: Cover letter addressed to the Screening Committee highlighting your ability to perform the responsibilities and competencies described in the job posting.
Current resume showing all educational and professional experience which demonstrates how you meet the minimum and any preferred qualifications.
South Puget Sound Community College values diversity and is an Equal Opportunity Employer and Educator South Puget Sound Community College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war.
Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types).
SPSCC provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act.
The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, Samantha Dotson, Executive Human Resource Officer /Title IX Coordinator, 360-596-5361, ssoto@spscc.
edu, Building 25, Room 220, 2011 Mottman Rd SW, Olympia, WA 98512; South Puget Sound Community College is a smoke-free/drug free environment.
Applicants needing accommodation in the application process in an alternative format may contact the Human Resources office at (360) 596-5500.
You may contact studentemployment@spscc.
edu or jaguilar5@spscc.
edu with any questions regarding the job for which you are applying.