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Posted : Saturday, August 24, 2024 07:10 AM
Description
Job Highlights
Are you looking for an opportunity to serve as the Agency Transportation Officer (ATO) and share your knowledge and experience in this role? If so, then the Department of Labor & Industries (L&I) is a great opportunity!
This full-time position supports the enterprise by providing reliable infrastructure from which L&I programs operate and works under administrative direction of the Administrative Services Deputy Assistant Director and is responsible for managing all components of the agency Transportation Management Program to include: HQ administrative pool vehicles, agency wide personally assigned vehicles (PAV), statewide electric vehicle (EV) initiative, and the statewide Commute Trip Reduction (CTR) program.
The ATO is the agency’s transportation expert and will be required to use independent judgment as they serve as liaison between L&I and DES Fleet Operations.
As the liaison, the ATO will ensure agency compliance with statewide policies and regulations regarding use of state-owned vehicles, also ensuring that vital information is communicated in a timely manner.
This position is also responsible to oversee and direct program activities and advisory of higher-level administrative staff regarding program components that are key to agency wide operations.
The ATO has extensive contact and collaboration with L&I staff (local/field), other state agencies, vendors, and external public customers coordinating use requests, reservations, maintenance, record keeping, legal compliance, risk mitigation and overall efficiency of L&I owned and leased vehicles.
This position routinely exercises independent judgement and has delegated decision-making authority.
Duties Some of what you’ll do: Manage and coordinate requests and administration of reservations for L&I headquarters centralized motor pool vehicles.
As a technical specialist, serve as a liaison between L&I and DES Fleet Operations and ensure that L&I receives vital information such as vehicle recalls, replacements and regular scheduled maintenance in a timely manner.
Develop motor pool use policy and criteria for prioritizing the use of vehicles on a first come first serve basis.
Ensure vehicles are used under L&I guidelines and protocol.
Use discretion and independent judgement to effectively interpret, create, and/or implement management policies regarding the operating practices of vehicles.
Provide technical assistance and program specific consultation in response to customer inquiries and/or complex problem resolution.
Establish staff resource plans, including strategy, staff orientation, recognition, evaluation and reporting.
Comprise and conduct applicable driver training programs for agency staff.
Manage issuance of fuel cards and report lost or stolen fuel cards to the DES Fleet Operations immediately.
Retain up to date records on: Location of vehicles, driver names and license expiration dates.
Report vehicular road accidents to the driver’s Supervisor and coordinate with the DES Fleet for vehicle repair or replacement.
Maintain visual management and program dashboard to trend usage, POV reimbursement, users, etc.
- (assessment of program goals/objectives).
Manage motor pool reservations though Outlook or applicable system(s).
Monitor usage weekly to ensure equal distribution of mileage.
Coordinate and oversee mileage reporting on a monthly basis via FASuite Info Center.
Record monthly EVs mileage usage and prepare annual report of underutilized vehicle (Under 10,000 miles annually).
Work with L&I Internal Safety & Risk Management to provide emergency kits and safety gear for the motor pool fleet vehicles.
Develop, manage, and review for approval applicable budgetary information, financial requests, and/or related transactional details.
Conduct research and analysis required to justify funding proposals and applicable business decisions.
Develop and implement projects to expand administrative motor pools into Regional field offices statewide.
Qualifications Required: Bachelor’s degree and four years of experience in a related field including planning, analysis, coordination, and consultation.
OR Master’s degree and two years of experience in a related field including planning, policy analysis, coordination and consultation with a variety of public and private agencies, organizations, and/or levels of government and supervisory experience.
Note: Experience may be substituted for education at the rate of one year of experience for one year of education.
A valid/unrestricted Washington State driver’s license.
Proficiency using Microsoft products such as Outlook, Word, and Excel.
Strong customer service skills.
Ability to communicate effectively in written and oral form.
Ability to work independently.
Ability to provide customer guidance and training on agency policies, procedures, and best practices in program services.
Desired: Project Management (PM) experience and/or formal PM certification.
Experience working with Lean and/or other continuous improvement methodologies.
Supplemental Information Things You Need To Know To help you maintain a proper work-life balance, teleworking is one of the work schedule options for this position.
L&I also offers flexible custom work schedules.
State employees who meet the qualifications will become eligible for a generous retirement package at the end of the employee’s career.
Click on the “Benefits” tab to learn more.
At L&I, your voice matters.
In addition, L&I is a diverse state agency dedicated to the safety and health and security of Washington's 3.
3 million workers.
Take a look at this brief video and learn more about why L&I is an employer of choice.
For this position, telework is permitted on occasion, not permitted during the training period.
The assigned duty station for this position is Tumwater, Washington.
For positions where in-office work is necessary, the frequency of telework will be discussed with the supervisor of the position at the time of offer.
To receive more information on opportunities at L&I sign up for GovDelivery and select L&I job alerts.
Application process We will contact the top candidates directly to interview for this position.
Because we base the selection on information provided by you, it is in your best interest to identify the knowledge, skills, and abilities that address the mandatory and desirable qualifications described in the announcement.
Please include the following documents with your application: A cover letter describing specific qualifications.
A current resume detailing applicable experience and education.
A list of at least three professional references with current telephone numbers.
Please do not attach or place any information about your vaccination status, including disclosure of leaving employment due to a vaccination requirement for COVID -19, within the application, resume, or cover letter.
If you do, we will have to reject your application to safeguard others from receiving your confidential information.
You will have to remove the confidential information before you can apply again.
Other information A job offer is contingent upon completion of a background check that includes a criminal record review.
For positions requiring travel, you must have a valid unrestricted driver's license and have insurance if driving a privately owned vehicle on state business.
This position is represented by the Washington Federation of State Employees (WFSE).
Candidates who are offered a job with L&I must possess work authorization that does not require sponsorship by the employer for a visa now or in the future.
The Department of Labor & Industries complies with the employment eligibility verification requirements of the federal employment eligibility verification form, I-9.
The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.
Please note: L&I may use this announcement to fill multiple permanent and/or non-permanent positions.
Did You Know? Washington is America's Top State to live, play, and work, according to U.
S.
News (2021).
Join the L&I team and enjoy all the Evergreen State has to offer.
In addition to offering a positive balance between life and work, L&I provides one of the most competitive benefits packages in the nation.
We also believe your voice matters.
We value our employees and their work-life balance by encouraging flexible schedules.
L&I is a diverse state agency dedicated to the safety and health and security of Washington's 3 million workers.
Veterans Preference Applicants wishing to claim Veterans Preference should attach to their application a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs.
Please blackout any personally identifiable data such as Social Security numbers.
For further information, contact L&I’s Jobs@lni.
wa.
gov.
Diversity, Equity, and Inclusion Employer L&I employees come from all walks of life.
We strive to hire great people from a wide variety of backgrounds.
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
We believe in the importance of recognizing the value each of us contribute to the success of the agency mission.
Having a diverse workforce is this agency’s greatest resource of strength and knowledge.
It is through the combination of talents and abilities that we can pursue finding effective measures to provide the best customer service.
We are committed to building a diverse and inclusive workplace for everyone and we strongly mean everyone.
The State of Washington is an equal opportunity employer.
Persons with a disability who need accommodation in the application process or testing process, or those needing this announcement in an alternative format, may call 360-902-5700.
TTY users should first call 711 to access the Washington Relay Service.
You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our award-winning diverse and inclusive organization.
For more Information If you have any questions regarding this job posting, program, or the agency, please contact Haleigh Missildine (she/her/hers) at miso235@lni.
wa.
gov.
The ATO is the agency’s transportation expert and will be required to use independent judgment as they serve as liaison between L&I and DES Fleet Operations.
As the liaison, the ATO will ensure agency compliance with statewide policies and regulations regarding use of state-owned vehicles, also ensuring that vital information is communicated in a timely manner.
This position is also responsible to oversee and direct program activities and advisory of higher-level administrative staff regarding program components that are key to agency wide operations.
The ATO has extensive contact and collaboration with L&I staff (local/field), other state agencies, vendors, and external public customers coordinating use requests, reservations, maintenance, record keeping, legal compliance, risk mitigation and overall efficiency of L&I owned and leased vehicles.
This position routinely exercises independent judgement and has delegated decision-making authority.
Duties Some of what you’ll do: Manage and coordinate requests and administration of reservations for L&I headquarters centralized motor pool vehicles.
As a technical specialist, serve as a liaison between L&I and DES Fleet Operations and ensure that L&I receives vital information such as vehicle recalls, replacements and regular scheduled maintenance in a timely manner.
Develop motor pool use policy and criteria for prioritizing the use of vehicles on a first come first serve basis.
Ensure vehicles are used under L&I guidelines and protocol.
Use discretion and independent judgement to effectively interpret, create, and/or implement management policies regarding the operating practices of vehicles.
Provide technical assistance and program specific consultation in response to customer inquiries and/or complex problem resolution.
Establish staff resource plans, including strategy, staff orientation, recognition, evaluation and reporting.
Comprise and conduct applicable driver training programs for agency staff.
Manage issuance of fuel cards and report lost or stolen fuel cards to the DES Fleet Operations immediately.
Retain up to date records on: Location of vehicles, driver names and license expiration dates.
Report vehicular road accidents to the driver’s Supervisor and coordinate with the DES Fleet for vehicle repair or replacement.
Maintain visual management and program dashboard to trend usage, POV reimbursement, users, etc.
- (assessment of program goals/objectives).
Manage motor pool reservations though Outlook or applicable system(s).
Monitor usage weekly to ensure equal distribution of mileage.
Coordinate and oversee mileage reporting on a monthly basis via FASuite Info Center.
Record monthly EVs mileage usage and prepare annual report of underutilized vehicle (Under 10,000 miles annually).
Work with L&I Internal Safety & Risk Management to provide emergency kits and safety gear for the motor pool fleet vehicles.
Develop, manage, and review for approval applicable budgetary information, financial requests, and/or related transactional details.
Conduct research and analysis required to justify funding proposals and applicable business decisions.
Develop and implement projects to expand administrative motor pools into Regional field offices statewide.
Qualifications Required: Bachelor’s degree and four years of experience in a related field including planning, analysis, coordination, and consultation.
OR Master’s degree and two years of experience in a related field including planning, policy analysis, coordination and consultation with a variety of public and private agencies, organizations, and/or levels of government and supervisory experience.
Note: Experience may be substituted for education at the rate of one year of experience for one year of education.
A valid/unrestricted Washington State driver’s license.
Proficiency using Microsoft products such as Outlook, Word, and Excel.
Strong customer service skills.
Ability to communicate effectively in written and oral form.
Ability to work independently.
Ability to provide customer guidance and training on agency policies, procedures, and best practices in program services.
Desired: Project Management (PM) experience and/or formal PM certification.
Experience working with Lean and/or other continuous improvement methodologies.
Supplemental Information Things You Need To Know To help you maintain a proper work-life balance, teleworking is one of the work schedule options for this position.
L&I also offers flexible custom work schedules.
State employees who meet the qualifications will become eligible for a generous retirement package at the end of the employee’s career.
Click on the “Benefits” tab to learn more.
At L&I, your voice matters.
In addition, L&I is a diverse state agency dedicated to the safety and health and security of Washington's 3.
3 million workers.
Take a look at this brief video and learn more about why L&I is an employer of choice.
For this position, telework is permitted on occasion, not permitted during the training period.
The assigned duty station for this position is Tumwater, Washington.
For positions where in-office work is necessary, the frequency of telework will be discussed with the supervisor of the position at the time of offer.
To receive more information on opportunities at L&I sign up for GovDelivery and select L&I job alerts.
Application process We will contact the top candidates directly to interview for this position.
Because we base the selection on information provided by you, it is in your best interest to identify the knowledge, skills, and abilities that address the mandatory and desirable qualifications described in the announcement.
Please include the following documents with your application: A cover letter describing specific qualifications.
A current resume detailing applicable experience and education.
A list of at least three professional references with current telephone numbers.
Please do not attach or place any information about your vaccination status, including disclosure of leaving employment due to a vaccination requirement for COVID -19, within the application, resume, or cover letter.
If you do, we will have to reject your application to safeguard others from receiving your confidential information.
You will have to remove the confidential information before you can apply again.
Other information A job offer is contingent upon completion of a background check that includes a criminal record review.
For positions requiring travel, you must have a valid unrestricted driver's license and have insurance if driving a privately owned vehicle on state business.
This position is represented by the Washington Federation of State Employees (WFSE).
Candidates who are offered a job with L&I must possess work authorization that does not require sponsorship by the employer for a visa now or in the future.
The Department of Labor & Industries complies with the employment eligibility verification requirements of the federal employment eligibility verification form, I-9.
The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.
Please note: L&I may use this announcement to fill multiple permanent and/or non-permanent positions.
Did You Know? Washington is America's Top State to live, play, and work, according to U.
S.
News (2021).
Join the L&I team and enjoy all the Evergreen State has to offer.
In addition to offering a positive balance between life and work, L&I provides one of the most competitive benefits packages in the nation.
We also believe your voice matters.
We value our employees and their work-life balance by encouraging flexible schedules.
L&I is a diverse state agency dedicated to the safety and health and security of Washington's 3 million workers.
Veterans Preference Applicants wishing to claim Veterans Preference should attach to their application a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs.
Please blackout any personally identifiable data such as Social Security numbers.
For further information, contact L&I’s Jobs@lni.
wa.
gov.
Diversity, Equity, and Inclusion Employer L&I employees come from all walks of life.
We strive to hire great people from a wide variety of backgrounds.
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
We believe in the importance of recognizing the value each of us contribute to the success of the agency mission.
Having a diverse workforce is this agency’s greatest resource of strength and knowledge.
It is through the combination of talents and abilities that we can pursue finding effective measures to provide the best customer service.
We are committed to building a diverse and inclusive workplace for everyone and we strongly mean everyone.
The State of Washington is an equal opportunity employer.
Persons with a disability who need accommodation in the application process or testing process, or those needing this announcement in an alternative format, may call 360-902-5700.
TTY users should first call 711 to access the Washington Relay Service.
You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our award-winning diverse and inclusive organization.
For more Information If you have any questions regarding this job posting, program, or the agency, please contact Haleigh Missildine (she/her/hers) at miso235@lni.
wa.
gov.
• Phone : (360) 902-5700
• Location : Tumwater, WA
• Post ID: 9057840958
