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Posted : Monday, February 26, 2024 11:50 AM
Description
Administrative Assistant 3
Full-Time - Permanent
Veterans Services Division, Olympia
We are excited to announce this new opportunity for an Administrative Assistant 3, Full Time - Permanent position for the Veteran Services Division at our Central Office in Olympia, Washington! This position will provide administrative support requirements for the Veterans Services Division and Counseling and Wellness Program and assists program management with monitoring contracts, budget revenue and expense, providing administrative reports, and other duties.
If you have at least three years of clerical experience and administrative data management, this may be the perfect position for you! Please note: The expected hours for this position is Monday through Friday, 8:00 a.
m to 5:00 p.
m.
Overtime and weekend work may be required.
*This position has been posted within the assigned pay range through Step L.
Step M has not been published as this is considered the longevity step, in alignment with state HR compensation rules.
At the Washington State Department of Veterans Affairs (WDVA), we are passionate about our mission of “Serving Those Who Served.
” As a national leader in our advocacy for more than 500,000 veterans and their family members, we strive to connect them to earned benefits as well as innovative programs focused on their overall health and wellness.
In addition, we provide critical community services through a variety of programs, and at our four State Veterans Homes located in Orting, Port Orchard, Spokane, and Walla Walla.
These locations provide Medicare and Medicaid nursing home care to honorably discharged veterans, including, in some instances, their spouses, widows, or Gold Star Families.
As the Administrative Assistant 3, your position is critical and essential as a gathering point of data, checkpoint for quality control, recording, integration, and conversion of data into established formats and reports for the Counseling and Wellness Program and Veterans Services division.
We are looking for a candidate who can think creatively, develop concepts, and plan procedures to meet the fiscal requirements and objectives of programs, write concisely, and work effectively with all agencies and community partners involved.
If you are passionate about out mission of "Serving Those Who Served", we encourage you to bring your experience, attention to detail, and a smile, and apply today! Duties Some of what you'll be doing: Preparing, auditing, and processing all payments, including A-19s and vendor invoices.
Processing all Contract Processing Action Requests (CPARs), revenue and expenditures for all grants, interagency agreements, contracts, and MOUs; 032 purchasing requests, monthly contract, and grant billings, credit card purchasing (includes monthly reconciliation).
Verifying all intake forms, assessments, and evaluations.
Interacting with submitting individual or organization entity to clarify information if there is a questionable submission.
Proactively alerting management of any adverse trends identified which may negatively impact meeting future or current deliverables so that changes to the program and tracking tools can be implemented to ensure compliance.
Seeking methods to be more efficient in the collection of data while at the same time ensuring data security and compliance.
Planning, evaluating, and consulting with staff and outside entities to identify problems, explores solutions and alternatives, and recommending resolutions designed to meet the goals and objectives of the division.
Working collaboratively with contractors, partners, and participants within the division on budget, fiscal, and contract processes.
Planning, assisting, and attending community events, scheduled meetings, and impromptu meetings.
Providing logistics support to outreach and assisting in managing social media accounts.
As directed by the VCC PS5, attending events involving environmental conservation or agriculture and providing logistical and administrative support to those events.
Providing direct referrals to partner programs for interns when needed.
With the support of the VCC PS5, assisting in conflict resolution and mediation between interns, supervisors, and site staff.
*Full position description available upon request* Qualifications Required: High school graduation or GED.
Three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
Please Note: Formal relevant education may be substituted year-for-year for experience.
Preferred/Desired: A Bachelor's degree in business administration, public administration, or closely allied field from an accredited institution whose accreditation is recognized by the U.
S.
Department of Education or the Council for Higher Education Accreditation (CHEA) or a foreign equivalent and two (2) years of responsible office experience at the senior clerical level or higher.
Knowledgeable about statewide governmental policies and operations and abide by those policies and laws and regulations of the State of Washington.
Proficient in Microsoft Office including Word, Excel, and Outlook.
Experience working with Veterans and/or family members Experience with PowerPoint, Prezi, InDesign, and Adobe Photoshop or similar programs, Supplemental Information Application Process: Top candidates will be contacted directly to interview for this position.
Because the selection will be based on information provided by you, it is in your best interest to identify the knowledge, skills and abilities that address the mandatory and desirable qualifications described below.
Please include the following documents with your application: 1.
A letter of interest describing specific qualifications.
2.
A current resume detailing applicable experience and education.
Finalists will be asked to provide a list of at least three professional references with current telephone numbers.
Other Information: Prior to a new hire, a background check including criminal record history will be conducted.
Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
Must pass tuberculosis testing annually.
In an emergency situation, employees may be asked to stay for an extended period of time and perform duties appropriate to the situation.
Positions requiring travel must have a valid unrestricted driver's license and must be insured if driving a privately owned vehicle on state business.
This position is non-represented.
Applicants wishing to claim Veterans Preference should attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application.
Please blackout any personally identifiable data such as social security numbers.
For further information please contact us at: recruiters@dva.
wa.
gov.
Diversity, Equity, and Inclusion Employer Here at YOUR Washington Department of Veterans Affairs our employees come from all walks of life.
We strive to hire great people from a wide variety of backgrounds.
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
We believe in the importance of recognizing the value each of us contribute to the success of the mission of the agency.
Having a diverse workforce is this agency’s greatest resource of strength and knowledge.
It is through the combination of talents and abilities that we can pursue finding effective measures on how we can provide the best customer service.
We are committed to building a diverse and inclusive workplace for everyone.
The State of Washington is an equal opportunity employer.
Persons with a disability who need assistance in the application process or testing process, or those needing this announcement in an alternative format, may call (360) 725-2183.
TTY users should first call 711 to access the Washington Relay Service.
You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our award-winning diverse and inclusive organization.
If you have any questions regarding this announcement, program, or the agency, please contact us at recruiters@dva.
wa.
gov.
If you have at least three years of clerical experience and administrative data management, this may be the perfect position for you! Please note: The expected hours for this position is Monday through Friday, 8:00 a.
m to 5:00 p.
m.
Overtime and weekend work may be required.
*This position has been posted within the assigned pay range through Step L.
Step M has not been published as this is considered the longevity step, in alignment with state HR compensation rules.
At the Washington State Department of Veterans Affairs (WDVA), we are passionate about our mission of “Serving Those Who Served.
” As a national leader in our advocacy for more than 500,000 veterans and their family members, we strive to connect them to earned benefits as well as innovative programs focused on their overall health and wellness.
In addition, we provide critical community services through a variety of programs, and at our four State Veterans Homes located in Orting, Port Orchard, Spokane, and Walla Walla.
These locations provide Medicare and Medicaid nursing home care to honorably discharged veterans, including, in some instances, their spouses, widows, or Gold Star Families.
As the Administrative Assistant 3, your position is critical and essential as a gathering point of data, checkpoint for quality control, recording, integration, and conversion of data into established formats and reports for the Counseling and Wellness Program and Veterans Services division.
We are looking for a candidate who can think creatively, develop concepts, and plan procedures to meet the fiscal requirements and objectives of programs, write concisely, and work effectively with all agencies and community partners involved.
If you are passionate about out mission of "Serving Those Who Served", we encourage you to bring your experience, attention to detail, and a smile, and apply today! Duties Some of what you'll be doing: Preparing, auditing, and processing all payments, including A-19s and vendor invoices.
Processing all Contract Processing Action Requests (CPARs), revenue and expenditures for all grants, interagency agreements, contracts, and MOUs; 032 purchasing requests, monthly contract, and grant billings, credit card purchasing (includes monthly reconciliation).
Verifying all intake forms, assessments, and evaluations.
Interacting with submitting individual or organization entity to clarify information if there is a questionable submission.
Proactively alerting management of any adverse trends identified which may negatively impact meeting future or current deliverables so that changes to the program and tracking tools can be implemented to ensure compliance.
Seeking methods to be more efficient in the collection of data while at the same time ensuring data security and compliance.
Planning, evaluating, and consulting with staff and outside entities to identify problems, explores solutions and alternatives, and recommending resolutions designed to meet the goals and objectives of the division.
Working collaboratively with contractors, partners, and participants within the division on budget, fiscal, and contract processes.
Planning, assisting, and attending community events, scheduled meetings, and impromptu meetings.
Providing logistics support to outreach and assisting in managing social media accounts.
As directed by the VCC PS5, attending events involving environmental conservation or agriculture and providing logistical and administrative support to those events.
Providing direct referrals to partner programs for interns when needed.
With the support of the VCC PS5, assisting in conflict resolution and mediation between interns, supervisors, and site staff.
*Full position description available upon request* Qualifications Required: High school graduation or GED.
Three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
Please Note: Formal relevant education may be substituted year-for-year for experience.
Preferred/Desired: A Bachelor's degree in business administration, public administration, or closely allied field from an accredited institution whose accreditation is recognized by the U.
S.
Department of Education or the Council for Higher Education Accreditation (CHEA) or a foreign equivalent and two (2) years of responsible office experience at the senior clerical level or higher.
Knowledgeable about statewide governmental policies and operations and abide by those policies and laws and regulations of the State of Washington.
Proficient in Microsoft Office including Word, Excel, and Outlook.
Experience working with Veterans and/or family members Experience with PowerPoint, Prezi, InDesign, and Adobe Photoshop or similar programs, Supplemental Information Application Process: Top candidates will be contacted directly to interview for this position.
Because the selection will be based on information provided by you, it is in your best interest to identify the knowledge, skills and abilities that address the mandatory and desirable qualifications described below.
Please include the following documents with your application: 1.
A letter of interest describing specific qualifications.
2.
A current resume detailing applicable experience and education.
Finalists will be asked to provide a list of at least three professional references with current telephone numbers.
Other Information: Prior to a new hire, a background check including criminal record history will be conducted.
Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
Must pass tuberculosis testing annually.
In an emergency situation, employees may be asked to stay for an extended period of time and perform duties appropriate to the situation.
Positions requiring travel must have a valid unrestricted driver's license and must be insured if driving a privately owned vehicle on state business.
This position is non-represented.
Applicants wishing to claim Veterans Preference should attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application.
Please blackout any personally identifiable data such as social security numbers.
For further information please contact us at: recruiters@dva.
wa.
gov.
Diversity, Equity, and Inclusion Employer Here at YOUR Washington Department of Veterans Affairs our employees come from all walks of life.
We strive to hire great people from a wide variety of backgrounds.
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
We believe in the importance of recognizing the value each of us contribute to the success of the mission of the agency.
Having a diverse workforce is this agency’s greatest resource of strength and knowledge.
It is through the combination of talents and abilities that we can pursue finding effective measures on how we can provide the best customer service.
We are committed to building a diverse and inclusive workplace for everyone.
The State of Washington is an equal opportunity employer.
Persons with a disability who need assistance in the application process or testing process, or those needing this announcement in an alternative format, may call (360) 725-2183.
TTY users should first call 711 to access the Washington Relay Service.
You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our award-winning diverse and inclusive organization.
If you have any questions regarding this announcement, program, or the agency, please contact us at recruiters@dva.
wa.
gov.
• Phone : (360) 725-2183
• Location : Olympia, WA
• Post ID: 9062086527
