Payroll Processor - Fiscal Analyst 2 - Permanent - *15855-23

JOB FULL-TIME/PERMANENTPAYROLL PROCESSORFISCAL ANALYST 2 Fiscal Services Program – Payroll DivisionOlympia, Washington – Thurston County This position may be eligible for telework.
The default assigned work location of all WDFW positions – both on-site and telework-eligible positions – are within the State of Washington.
Frequency of onsite work will vary based on business and operational needs.
Are you skilled with and knowledgeable in payroll practices in Washington state? Do you have experience acting as a liaison between employees and benefits-related matters? Perform several complex and time sensitive payroll and benefit duties that affect all WDFW programs and staff statewide.
Administer payroll services within the agency to include handling inquiries and provide information to employees and others, preparing payroll and related documents, health benefits, long term disability, and leave.
Snowy creek – Photo Credit: Rachel Blomker This is an opportunity to run reports in HRMS and analyze information to determine appropriate action.
In this dynamic role, you will act as a liaison between Department employees and insurance benefits related matters.
We are seeking a candidate to provide employees information on where to locate forms and other requested information or materials, such as PEBB, Collective Bargaining Agreements, Retirement and Labor & Industries.
EXAMPLE OF DUTIES Here are some things you will be doing in this role, Payroll and Benefits Processing: Enter payroll actions as they are received from the Human Resources Department.
Review and enter required payroll documents into appropriate systems.
Enter taxable payments to employees into HRMS.
Print and distribute required payroll documents.
Research, analyze, audit, and resolve complaints, inquiries and problems dealing with pay, insurance benefits, state retirement, federal and state taxes, and recurring deductions at the request of the employees, agency managers, budget section, human resources, and other state and federal agencies.
Process Timesheets in Total Time: Audit and authorize hours entered on timesheets for accuracy related to overtime, compensatory time, exchange time, vacation leave, sick leave, shared leave, and other types of leave taken twice a month during payroll cutoff.
Verify that employees have leave balances greater or equal to the leave they have recorded.
Determine if the hours are in accordance with Collective Bargaining Agreements, Washington Administrative Code and Revised Code of Washington.
Enter corrected timesheets into HRMS and/or Total Time for any retroactive payments and/or overpayments.
Benefits Administration: Analyze and examine all medical, dental, long-term disability and retirement forms for completeness and accuracy.
Analyze and default eligible employees who have not selected a plan choice within 30 days as prescribed by the Health Care Authority.
Provide assistance with interpretation of the Health Care Authority insurance rules and regulations and with the completion of their enrollment, beneficiary and claim forms for medical, dental and disability insurance.
Provide assistance related to a retirement plan selection.
Ensure that the employee is enrolled in the plan of choice in the 70/90 days.
Take actions as necessary to reconcile and correct discrepancies reported.
WORKING CONDITIONS: Work Setting, including hazards: Work environment is a busy office setting.
Varying degrees of activity and distractions occur in the common areas during working hours.
Office hazards include repetitively entering data into computer and looking at computer monitors for long periods of time.
Schedule: Core hours are 8:00 a.
m.
- 5:00 p.
m.
, Monday - Friday.
Scheduled work hours may be flexible.
May occasionally be required to work more than 40 hours per week or on weekends to meet deadlines during payroll cut-off and open enrollment periods.
Limited leave approved during these cutoffs and open enrollment periods.
Travel Requirements: Occasional travel may be required throughout the state to attend training, meetings, and conferences.
Tools and Equipment: Computer hardware and software, general office equipment.
Customer Interactions: Large volume of communication with field and office staff by phone, email and in person that require timely responses SUPPLEMENTAL INFORMATION Please note: Failure to follow the instructions below may lead to disqualification.
Experience and education selected, listed, and detailed in the Supplemental Questions must be verifiable/listed on your application.
In order to successfully apply for this position, you MUST complete your profile at www.
careers.
wa.
gov and attach the following to your profile before completing the online application: A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted).
A current resume.
Three professional references.
IMPORTANT NOTE: All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work.
If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States.
For a list of acceptable documents, please use the following link: https://www.
uscis.
gov/i-9-central/form-i-9-acceptable-documents JOIN THE WDFW TEAM: Learn about our agency and the perks of working for WDFW! The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field.
We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency’s mission.
We value demonstrated skill in living WDFW values of Accountability, Service, Professionalism, Integrity, Respect, and Empathy (ASPIRE).
WDFW employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth.
UNION – WFSE: This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE).
This recruitment may be used to fill positions in addition to those listed.
Diversity, Equity, and Inclusion Employer VETERAN PREFERENCE NOTICE: To take advantage of veteran preference, please do the following: Email a copy of your DD214 (Member 4 copy), NGB 22, or USDVA signed verification of service letter to Cheri.
Weld@dfw.
wa.
gov.
Subject line must include recruitment number, position, and Vet (for example: #10155 Biologist 1 – Veteran)Include your name as it appears on your application in careers.
wa.
gov.
MILITARY SPOUSE PREFERENCE NOTICE: To take advantage of military spouse preference, please do the following: Notify us of your military spouse status by email at Cheri.
Weld@dfw.
wa.
gov.
Subject line must include recruitment number, position, and MS (for example: #10155 Biologist 1 – MS)Include your name as it appears on your application in careers.
wa.
gov.
Note: Please blackout any PII (personally identifiable information) data such as social security numbers.
As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications.
Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully.
All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.
The Department of Fish and Wildlife is an equal opportunity employer.
We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.
Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.
Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone 360-902-2278 or email JaymeChase@dfw.
wa.
gov, or the Telecommunications Device for the Deaf (TDD) at 800-833-6388.
If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.
com.
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