Intake Permit Administrator and Contaminated Site Coordinator (Environmental Specialist 2)
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Posted : Saturday, June 22, 2024 09:42 PM
Description
Keeping Washington Clean and Evergreen
The Water Quality Program within the Department of Ecology is looking to fill an Intake Permit Administrator and Contaminated Site Coordinator (Environmental Specialist 2) position.
This position is located in our Headquarters Office in Lacey, WA.
Upon hire, you must live within a commutable distance from the duty station.
In this position you will have the opportunity to learn, or advance your understanding of, Ecology's National Pollution Discharge Elimination System (NPDES) permit program.
You will work with a team of dedicated permit staff to help coordinate administration of our two largest water quality general permits, the construction and industrial stormwater permits.
You will serve as the primary point of contact for managing permit-related records for both general permits through intaking documents, routing paperwork for processing, tracking contaminated sites and helping determine requirements for discharges to impaired waterbodies.
You will assist with database entry, coordination of compliance and enforcement actions, and provide records management support for the Technical Services Unit in the Water Quality Program.
Agency Mission: Ecology's mission is to protect, preserve and enhance the environment for current and future generations.
Program Mission: The mission of the Water Quality Program is to protect and restore Washington's waters to support healthy watersheds and communities.
Our work ensures state waters can support beneficial uses including recreational and business activities, supplies for clean drinking water, and the protection of fish, shellfish, wildlife, and public health.
Tele-work options for this position: This position will be required to work a portion of their time in the office.
Because the work will involve scanning and routing mail, the successful candidate will need to be in the office a portion of 2-3 days per week (these can be half/partial days).
Since it may fluctuate based on volume during certain times of the year, this position could have a maximum of 60-70% of their time spent teleworking.
Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.
” Schedules are dependent upon position needs and are subject to change.
Application Timeline: This position will remain open until filled, we will review applications on November 7, 2023.
In order to be considered, please submit an application on or before November 6, 2023.
If your application isn't received by this date, it may not be considered.
The agency reserves the right to make a Hire any time after the initial screening date.
Please Note: We will review all applications received before the date above.
Additional reviews after this date typically only occur if we have a small applicant pool, or if a successful Hire was not made.
Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth *Click here for more information About the Department of Ecology Protecting Washington State's environment for current and future generations is what we do every day at Ecology.
We are a culture that is invested in making a difference.
Join a team that is highly effective and collaborative, with leadership that embraces the value of people.
To learn more, check out our Strategic Plan.
Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering: A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work.
We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity: We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action.
We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties What makes this role unique? In this new position, you will have a unique opportunity to help revise some of our existing processes in order to improve our permit administration timelines, particularly for contaminated sites and sites with proposed discharges to impaired waters.
You will focus on tracking and routing permit-related applications and documents, identifying complex sites for additional review, and will coordinate with other Ecology staff to improve processes and timeliness.
What you will do: Serve as the primary contact for document intake.
You will track and log all applications, transfers, modifications, and other permit-related submittals.
Identify, track, and coordinate review of all complex permit applications, including sites with existing contamination or proposed discharges to impaired waters.
Work with permit writers, TMDL leads, and other subject matter experts to identify requirements applicable to construction or industrial stormwater permittees.
Provide data entry and data management support for permit administration or permit writing staff, as needed.
Help draft, update, and maintain documented Standard Operating Procedures for intake and permit administration.
Provide electronic and hard copy records support for the Technical Services Unit.
Qualifications Required Qualifications: Years of required experience indicated below are full-time equivalent years.
Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time.
We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked.
Examples of the proration calculations are: 30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent 20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience.
See below for how you may qualify.
Five years of combined experience and/or education as described below: Professional Experience: involving environmental analysis or control or environmental planning.
This experience may include a combination of the following: database/records management, working with water quality permits, implementing or interpreting environmental rules or regulations (e.
g.
Clean Water Act, Revised Code of Washington, Washington Administrative Code), and/or research/scientific study will substitute, year for year, for education.
Education: involving a major study in environmental, physical, or one of the natural sciences, environmental planning or other allied field.
All experience and education combinations that meet the requirements for this position: Possible Combinations College credit hours or degree as described above.
Years of required experience as described above Combination 1 No college credit hours or degree 5 years of experience Combination 2 30-59 semester or 45-89 quarter credits.
4 years of experience Combination 3 60-89 semester or 90-134 quarter credits (AA degree).
3 years of experience Combination 4 90-119 semester or 135-179 quarter credits.
2 years of experience Combination 5 A Bachelor's Degree.
1 year of experience Combination 6 A Master's degree or higher.
No experience required Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Experience with customer service or technical assistance.
Experience with implementing water quality permitting requirements.
Experience with records management.
Experience with database entry and/or data management.
Excellent organizational skills and ability to track large amounts of data and documents.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities.
Qualified candidates from all backgrounds are encouraged to apply.
Need an Accommodation in the application and/or screening process or this job announcement in an alternative format? Please call: (360) 407-6186 or email: careers@ecy.
wa.
gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
If you need assistance applying for this job, please e-mail careers@ecy.
wa.
gov.
Please do not send an email to this address to follow-up on the status of your application.
You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format, please enter the following URL to your search engine to apply: https://ecology.
wa.
gov/About-us/Get-to-know-us/Jobs-at-Ecology.
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below.
Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
A list of three professional references.
Please do NOT include your salary history.
Wage/salary depends on qualifications or rules of promotion, if applicable.
For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.
): Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service.
Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3.
If you are not sure of your status or do not know your personnel ID number, please contact Human Resources.
Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful.
The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.
Other Information: If you have specific questions about the position, please email Noel Tamboer at: Noel.
Tamboer@ecy.
wa.
gov Please do not contact Noel to inquire about the status of your application.
To request the full position description: email careers@ecy.
wa.
gov Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations.
We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment.
A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority.
We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance.
To learn more about The Department of Ecology, please visit our website at www.
ecology.
wa.
gov and follow, like or visit us on LinkedIn, Twitter, Facebook, Instagram or our blog.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer.
We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.
Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186.
Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
Note: This recruitment may be used to fill other positions of the same job classification across the agency.
Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
This position is located in our Headquarters Office in Lacey, WA.
Upon hire, you must live within a commutable distance from the duty station.
In this position you will have the opportunity to learn, or advance your understanding of, Ecology's National Pollution Discharge Elimination System (NPDES) permit program.
You will work with a team of dedicated permit staff to help coordinate administration of our two largest water quality general permits, the construction and industrial stormwater permits.
You will serve as the primary point of contact for managing permit-related records for both general permits through intaking documents, routing paperwork for processing, tracking contaminated sites and helping determine requirements for discharges to impaired waterbodies.
You will assist with database entry, coordination of compliance and enforcement actions, and provide records management support for the Technical Services Unit in the Water Quality Program.
Agency Mission: Ecology's mission is to protect, preserve and enhance the environment for current and future generations.
Program Mission: The mission of the Water Quality Program is to protect and restore Washington's waters to support healthy watersheds and communities.
Our work ensures state waters can support beneficial uses including recreational and business activities, supplies for clean drinking water, and the protection of fish, shellfish, wildlife, and public health.
Tele-work options for this position: This position will be required to work a portion of their time in the office.
Because the work will involve scanning and routing mail, the successful candidate will need to be in the office a portion of 2-3 days per week (these can be half/partial days).
Since it may fluctuate based on volume during certain times of the year, this position could have a maximum of 60-70% of their time spent teleworking.
Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.
” Schedules are dependent upon position needs and are subject to change.
Application Timeline: This position will remain open until filled, we will review applications on November 7, 2023.
In order to be considered, please submit an application on or before November 6, 2023.
If your application isn't received by this date, it may not be considered.
The agency reserves the right to make a Hire any time after the initial screening date.
Please Note: We will review all applications received before the date above.
Additional reviews after this date typically only occur if we have a small applicant pool, or if a successful Hire was not made.
Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth *Click here for more information About the Department of Ecology Protecting Washington State's environment for current and future generations is what we do every day at Ecology.
We are a culture that is invested in making a difference.
Join a team that is highly effective and collaborative, with leadership that embraces the value of people.
To learn more, check out our Strategic Plan.
Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering: A healthy life/work balance by offering flexible schedules and telework options for most positions.
An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
Continuous growth and development opportunities.
Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work.
We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity: We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action.
We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
Duties What makes this role unique? In this new position, you will have a unique opportunity to help revise some of our existing processes in order to improve our permit administration timelines, particularly for contaminated sites and sites with proposed discharges to impaired waters.
You will focus on tracking and routing permit-related applications and documents, identifying complex sites for additional review, and will coordinate with other Ecology staff to improve processes and timeliness.
What you will do: Serve as the primary contact for document intake.
You will track and log all applications, transfers, modifications, and other permit-related submittals.
Identify, track, and coordinate review of all complex permit applications, including sites with existing contamination or proposed discharges to impaired waters.
Work with permit writers, TMDL leads, and other subject matter experts to identify requirements applicable to construction or industrial stormwater permittees.
Provide data entry and data management support for permit administration or permit writing staff, as needed.
Help draft, update, and maintain documented Standard Operating Procedures for intake and permit administration.
Provide electronic and hard copy records support for the Technical Services Unit.
Qualifications Required Qualifications: Years of required experience indicated below are full-time equivalent years.
Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time.
We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked.
Examples of the proration calculations are: 30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent 20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience.
See below for how you may qualify.
Five years of combined experience and/or education as described below: Professional Experience: involving environmental analysis or control or environmental planning.
This experience may include a combination of the following: database/records management, working with water quality permits, implementing or interpreting environmental rules or regulations (e.
g.
Clean Water Act, Revised Code of Washington, Washington Administrative Code), and/or research/scientific study will substitute, year for year, for education.
Education: involving a major study in environmental, physical, or one of the natural sciences, environmental planning or other allied field.
All experience and education combinations that meet the requirements for this position: Possible Combinations College credit hours or degree as described above.
Years of required experience as described above Combination 1 No college credit hours or degree 5 years of experience Combination 2 30-59 semester or 45-89 quarter credits.
4 years of experience Combination 3 60-89 semester or 90-134 quarter credits (AA degree).
3 years of experience Combination 4 90-119 semester or 135-179 quarter credits.
2 years of experience Combination 5 A Bachelor's Degree.
1 year of experience Combination 6 A Master's degree or higher.
No experience required Desired Qualifications: We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Experience with customer service or technical assistance.
Experience with implementing water quality permitting requirements.
Experience with records management.
Experience with database entry and/or data management.
Excellent organizational skills and ability to track large amounts of data and documents.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Supplemental Information Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities.
Qualified candidates from all backgrounds are encouraged to apply.
Need an Accommodation in the application and/or screening process or this job announcement in an alternative format? Please call: (360) 407-6186 or email: careers@ecy.
wa.
gov and we will be happy to assist.
If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
If you need assistance applying for this job, please e-mail careers@ecy.
wa.
gov.
Please do not send an email to this address to follow-up on the status of your application.
You can view the latest status of your application on your profile's main page.
If you are reading this announcement in print format, please enter the following URL to your search engine to apply: https://ecology.
wa.
gov/About-us/Get-to-know-us/Jobs-at-Ecology.
Application Instructions: It's in the applicant's best interest to submit all of the documents listed below.
Applications without these documents may be declined.
A cover letter describing why you are interested in this position.
A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
A list of three professional references.
Please do NOT include your salary history.
Wage/salary depends on qualifications or rules of promotion, if applicable.
For Your Privacy: When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.
): Please be sure to remove private information such as your social security number, date of birth, etc.
Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service.
Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3.
If you are not sure of your status or do not know your personnel ID number, please contact Human Resources.
Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful.
The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.
Other Information: If you have specific questions about the position, please email Noel Tamboer at: Noel.
Tamboer@ecy.
wa.
gov Please do not contact Noel to inquire about the status of your application.
To request the full position description: email careers@ecy.
wa.
gov Why work for Ecology? As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations.
We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment.
A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority.
We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance.
To learn more about The Department of Ecology, please visit our website at www.
ecology.
wa.
gov and follow, like or visit us on LinkedIn, Twitter, Facebook, Instagram or our blog.
Collective Bargaining: This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer.
We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.
Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186.
Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
Note: This recruitment may be used to fill other positions of the same job classification across the agency.
Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
• Phone : (360) 407-6186
• Location : Lacey, WA
• Post ID: 9003951514
