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Posted : Wednesday, October 04, 2023 04:17 AM
Timberland Regional Library is seeking a Finance Coordinator, who will be based out of the Service Center in Tumwater, WA.
The Finance Coordinator performs complex fiscal administrative work, identifies and completes a range of special work assignments, and oversees current and future fiscal processes and projects for the Finance Department.
This position conducts the reconciliation of revenue and expenditure accounts, coordinates a variety of systems, and serves as a link between Finance staff and branch and operational staff, ensuring that proper reporting and recordkeeping of assigned areas of expertise is maintained.
Our ideal candidate is a relationship builder, a listener, and an expert at customer service and problem-solving.
A coordinator is a subject matter expert who may provide direction to staff and works as a bridge between departments, employees, and daily functions.
This position is supervised by the Finance Administrator and reports to the Operations Director as part of a service-oriented team.
This position is eligible for hybrid telework.
Daily work may be done remotely; travel within the district will be required at times.
Schedule: Full-Time, 40 hours per week (1.
0 FTE).
Type: This regular position is FLSA exempt.
Bargaining Unit: AFSCME Local 3758.
Starting Pay: The full pay range for this position is $6,341.
52 - $8,778.
14 per month.
Employees new to Timberland Regional Library typically start at step 1, 2 or 3 of the pay range, depending upon qualifications.
The Timberland Regional Library offers a Bilingual pay incentive for demonstrated fluency in the following languages: Spanish/Spanish Creole, American Sign Language, and in Thurston County only - Korean and Vietnamese.
This position is open until filled.
Initial review of applications will begin April 9th.
Examples of Duties & Responsibilities Class specifications are intended to provide a descriptive list illustrative of the range of duties performed by employees in the class.
The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
Performs the monthly cash reconciliation and assists Finance Administrator in oversight of staff and activities performed in the Finance Department, to include payroll, benefits administration, invoicing, cash management, ledger development, fund auditing and budgeting.
Supports the compilation of monthly, annual and ad hoc reports to the Board of Trustees, State Auditor’s Office and other internal and external stakeholders.
Review and analyze executed contracts, special provisions, terms and associated documents for completeness and adherence with stated state and federal requirements and Timberland’s own policies, procedures and guidance.
Ensures payments are scheduled and issued in compliance with contract guidelines and required close-out documents have been obtained prior to issuance of final payments and/or retainage.
Coordinates with internal and external stakeholders to support and maintain administrative processes such as the State Auditor’s Annual Report Filing, Department of Revenue’s Unclaimed Property Filing, monthly use tax process, surplus and inventory procedures.
Develop and support tracking systems for creating, editing, storing, monitoring, administering and managing new and existing Finance Department asset management and recordkeeping programs.
Assists in the evaluation, recommendation, development, and implementation of strategic plans, policies, procedures, and departmental goals and objectives.
Serves on applicable committees as a representative of Finance department and may provide administrative support during contract negotiation cycles.
Education & Experience Bachelor’s degree in Finance, Accounting or Public Administration and experience working in an accounting, contract compliance administration or purchasing role to facilitate the purchase of goods and/or services.
Licenses, Certifications, and Special Requirements: A valid Washington State Driver’s License.
Must pass and maintain a criminal background check.
How to Apply: Complete Application - Please include full work history Attach cover letter ONLY.
For positions requiring an MLIS you may attach the degree and State of Washington Librarian Certificate.
This is not a required application attachment, but must be documented prior to official employment with TRL.
Please note: Failure to follow the application instructions above may lead to disqualification Knowledge, Skills & Abilities Core Skills and Qualities: Employees are expected to demonstrate the following qualities at all times: Demonstrate quality customer service.
Communicate effectively.
Exhibit reliability and dependability.
Demonstrate a positive attitude and flexibility.
Work well with others, show respect, contribute to the team.
Demonstrate TRL values of service, integrity, collaboration, and community focus.
Demonstrate leadership.
Establish and maintain effective working relationships with internal staff.
Required Knowledge, Skills, and Abilities Employees are expected to perform or possess the following: Knowledge of public procurement and contract management regulations, requirements and best practices.
Familiarity with Washington State RCWs and WACs and the ability to interpret them as needed.
Experience interpreting competitive bid contract terminology and development, practices and procedures.
Ability to identify instances in which contracting terms and other circumstances may be non-compliant with state and federal guidelines as well as Timberland’s own policies.
Ability to write clearly and effectively and able to explain complex financial and contract management topics with general, easy to understand terminology.
Demonstrate strong planning and/or project management skills.
Strong ability to work effectively in a team environment.
Ability to work independently with limited supervision and reliable professional judgment.
Must be able to judge appropriately when to decide, when to seek guidance, and when to communicate decisions to others.
Technology Requirements Use of standard office equipment, including but not limited to personal computer and related software packages to perform daily work assignments.
Ability to navigate, search and use web function and software applications (i.
e.
, attendance systems, performance reviews) Intermediate Microsoft Office Suite skills (e.
g.
, Outlook, Word, Teams) to satisfactorily complete job responsibilities.
Desired Strong experience in customer service, administrative support, or working with people, teams, or projects is preferred.
A willingness to learn new skills, processes, through training and shadowing.
Effective time management skills, including the ability to multitask, manage multiple projects at the same time, and adapt to the changing priorities to meet Finance Department needs.
Proven reliability and dependability.
Physical and Environmental Conditions Work is performed in a standard office environment but may include contact with the public in a library environment.
Subject to sitting, standing, walking, bending, reaching and occasionally lifting objects up to 40 pounds.
Occasional travel is required to attend meetings at other sites and locations, or to participate in work-related assignments.
Timberland Regional Library is an intercounty public library system whose service area spans from the Pacific Coast of Southwest Washington to the Foothills of Mount Rainier, and from the Hood Canal to the mouth of the Columbia River.
We serve more than 500,000 rural and urban residents through our network of 29 community libraries, 1 public kiosk and a cooperative library center, and strive to provide excellent service to any and all who seek us out.
Our mission is to welcome everyone to a vibrant world of possibilities, connect people places and ideas, and evolve to meet the needs of our communities.
We offer competitive salaries with a full suite of benefits for regular employees hired at .
50 FTE and above: Medical - Regence or Kaiser Permanente, four plan options to choose from.
Dental - Washington Dental Service or Willamette Dental Vision Service Plan (VSP) Employee Assistance Program Life and Long-term Disability insurance (The Standard).
Short-term disability insurance (Aflac) at the employees option.
Flexible Benefits Savings Plans, Available Health Savings Account Participation in the Washington State Public Employees Retirement System (PERS) (City, County, and State Employees may be able to roll over service credit years upon hire.
) Deferred Compensation Plan Paid Sick Leave, Vacation Leave and 12 Paid Holidays plus 2 Personal Holidays
The Finance Coordinator performs complex fiscal administrative work, identifies and completes a range of special work assignments, and oversees current and future fiscal processes and projects for the Finance Department.
This position conducts the reconciliation of revenue and expenditure accounts, coordinates a variety of systems, and serves as a link between Finance staff and branch and operational staff, ensuring that proper reporting and recordkeeping of assigned areas of expertise is maintained.
Our ideal candidate is a relationship builder, a listener, and an expert at customer service and problem-solving.
A coordinator is a subject matter expert who may provide direction to staff and works as a bridge between departments, employees, and daily functions.
This position is supervised by the Finance Administrator and reports to the Operations Director as part of a service-oriented team.
This position is eligible for hybrid telework.
Daily work may be done remotely; travel within the district will be required at times.
Schedule: Full-Time, 40 hours per week (1.
0 FTE).
Type: This regular position is FLSA exempt.
Bargaining Unit: AFSCME Local 3758.
Starting Pay: The full pay range for this position is $6,341.
52 - $8,778.
14 per month.
Employees new to Timberland Regional Library typically start at step 1, 2 or 3 of the pay range, depending upon qualifications.
The Timberland Regional Library offers a Bilingual pay incentive for demonstrated fluency in the following languages: Spanish/Spanish Creole, American Sign Language, and in Thurston County only - Korean and Vietnamese.
This position is open until filled.
Initial review of applications will begin April 9th.
Examples of Duties & Responsibilities Class specifications are intended to provide a descriptive list illustrative of the range of duties performed by employees in the class.
The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
Performs the monthly cash reconciliation and assists Finance Administrator in oversight of staff and activities performed in the Finance Department, to include payroll, benefits administration, invoicing, cash management, ledger development, fund auditing and budgeting.
Supports the compilation of monthly, annual and ad hoc reports to the Board of Trustees, State Auditor’s Office and other internal and external stakeholders.
Review and analyze executed contracts, special provisions, terms and associated documents for completeness and adherence with stated state and federal requirements and Timberland’s own policies, procedures and guidance.
Ensures payments are scheduled and issued in compliance with contract guidelines and required close-out documents have been obtained prior to issuance of final payments and/or retainage.
Coordinates with internal and external stakeholders to support and maintain administrative processes such as the State Auditor’s Annual Report Filing, Department of Revenue’s Unclaimed Property Filing, monthly use tax process, surplus and inventory procedures.
Develop and support tracking systems for creating, editing, storing, monitoring, administering and managing new and existing Finance Department asset management and recordkeeping programs.
Assists in the evaluation, recommendation, development, and implementation of strategic plans, policies, procedures, and departmental goals and objectives.
Serves on applicable committees as a representative of Finance department and may provide administrative support during contract negotiation cycles.
Education & Experience Bachelor’s degree in Finance, Accounting or Public Administration and experience working in an accounting, contract compliance administration or purchasing role to facilitate the purchase of goods and/or services.
Licenses, Certifications, and Special Requirements: A valid Washington State Driver’s License.
Must pass and maintain a criminal background check.
How to Apply: Complete Application - Please include full work history Attach cover letter ONLY.
For positions requiring an MLIS you may attach the degree and State of Washington Librarian Certificate.
This is not a required application attachment, but must be documented prior to official employment with TRL.
Please note: Failure to follow the application instructions above may lead to disqualification Knowledge, Skills & Abilities Core Skills and Qualities: Employees are expected to demonstrate the following qualities at all times: Demonstrate quality customer service.
Communicate effectively.
Exhibit reliability and dependability.
Demonstrate a positive attitude and flexibility.
Work well with others, show respect, contribute to the team.
Demonstrate TRL values of service, integrity, collaboration, and community focus.
Demonstrate leadership.
Establish and maintain effective working relationships with internal staff.
Required Knowledge, Skills, and Abilities Employees are expected to perform or possess the following: Knowledge of public procurement and contract management regulations, requirements and best practices.
Familiarity with Washington State RCWs and WACs and the ability to interpret them as needed.
Experience interpreting competitive bid contract terminology and development, practices and procedures.
Ability to identify instances in which contracting terms and other circumstances may be non-compliant with state and federal guidelines as well as Timberland’s own policies.
Ability to write clearly and effectively and able to explain complex financial and contract management topics with general, easy to understand terminology.
Demonstrate strong planning and/or project management skills.
Strong ability to work effectively in a team environment.
Ability to work independently with limited supervision and reliable professional judgment.
Must be able to judge appropriately when to decide, when to seek guidance, and when to communicate decisions to others.
Technology Requirements Use of standard office equipment, including but not limited to personal computer and related software packages to perform daily work assignments.
Ability to navigate, search and use web function and software applications (i.
e.
, attendance systems, performance reviews) Intermediate Microsoft Office Suite skills (e.
g.
, Outlook, Word, Teams) to satisfactorily complete job responsibilities.
Desired Strong experience in customer service, administrative support, or working with people, teams, or projects is preferred.
A willingness to learn new skills, processes, through training and shadowing.
Effective time management skills, including the ability to multitask, manage multiple projects at the same time, and adapt to the changing priorities to meet Finance Department needs.
Proven reliability and dependability.
Physical and Environmental Conditions Work is performed in a standard office environment but may include contact with the public in a library environment.
Subject to sitting, standing, walking, bending, reaching and occasionally lifting objects up to 40 pounds.
Occasional travel is required to attend meetings at other sites and locations, or to participate in work-related assignments.
Timberland Regional Library is an intercounty public library system whose service area spans from the Pacific Coast of Southwest Washington to the Foothills of Mount Rainier, and from the Hood Canal to the mouth of the Columbia River.
We serve more than 500,000 rural and urban residents through our network of 29 community libraries, 1 public kiosk and a cooperative library center, and strive to provide excellent service to any and all who seek us out.
Our mission is to welcome everyone to a vibrant world of possibilities, connect people places and ideas, and evolve to meet the needs of our communities.
We offer competitive salaries with a full suite of benefits for regular employees hired at .
50 FTE and above: Medical - Regence or Kaiser Permanente, four plan options to choose from.
Dental - Washington Dental Service or Willamette Dental Vision Service Plan (VSP) Employee Assistance Program Life and Long-term Disability insurance (The Standard).
Short-term disability insurance (Aflac) at the employees option.
Flexible Benefits Savings Plans, Available Health Savings Account Participation in the Washington State Public Employees Retirement System (PERS) (City, County, and State Employees may be able to roll over service credit years upon hire.
) Deferred Compensation Plan Paid Sick Leave, Vacation Leave and 12 Paid Holidays plus 2 Personal Holidays
• Phone : NA
• Location : 415 Tumwater Boulevard SW, Tumwater, WA
• Post ID: 9129881146
