Program Specialist 5 - Payments and Receipts

JOB About WSDOTWashington State Department of Transportation (WSDOT) is the steward of an integrated, multimodal transportation system that helps to ensure people and goods move safely and efficiently throughout the state.
In addition to building, maintaining, and operating the state highway system, WSDOT operates the largest ferry system in the nation, manages the world's longest floating bridge, and recently completed the world's widest tunneling project.
The OpportunityWSDOT is seeking a skilled Program Specialist 5 to support the Accounting and Financial Services (AFS) division in Olympia, WA.
In this role, you will serve as the Purchasing Card Administrator for the WSDOT Purchasing Card Program.
This highly skilled incumbent is the program expert required to administer the Purchasing Card Management System (PCMS) and conduct continuous monitoring of the program while providing training and outreach to the department staff.
Acting as the purchasing card liaison, this position advocates with external organizations and supports the AFS mission of delivering high quality financial services, consultation, and training that support WSDOT in providing safe, reliable, and cost-effective transportation options to improve communities and economic vitality for people and businesses.
What to ExpectAmong the varied range of responsibilities held within this role, the Program Specialist 5 will: Administer and manage WSDOT's statewide Purchasing Card (P-Card) Program.
Manage all components of the program consisting of 1000 P-Card accounts, and 1500 (PCMS) users.
Advise staff on all purchasing card program components.
Direct and oversee all program activities, priorities, and objectives.
Consult with IT, management, and P-Card users on the overall functionality and operation of the P-Card program.
Analyze the program for improvements/efficiencies and recommend changes based on department needs and industry standards.
Analyze, develop, and implement solutions for procedural change.
Administer the Purchasing Card management System (PCMS).
Responsible for ensuring records of authorized users, cards, and system access are accurately maintained with adequate internal controls.
Provide training, consultation, and outreach to WSDOT P-Card users.
Develop and coordinate program training material to include general purchasing and financial rules, regulations, and PCMS procedures.
Supervise and train the P-Card Coordinator position; Assign and review work of direct reports.
QualificationsTo be considered for this opportunity, the following are required: Bachelor’s degree in supply chain management, business administration, or related field.
(Additional work experience may substitute for education.
)Minimum four (4) years of procurement, accounting, or program management experience.
Demonstrated ability to analyze and interpret data from financial systems.
Demonstrated ability to recognize and solve difficult and complex problems, and to provide sound advice and consultative guidance to region and division staff.
Demonstrated ability to communicate effectively.
Demonstrated ability to work with very little supervision and make independent decisions within scope of duties.
It is preferred that qualified candidates also have: Master’s degree in accounting, business administration, logistics management, or allied field.
Six (6) years accounting, procurement, or program management experience.
Current Certified Purchasing Card Professional (CPCP), Certified Professional Public Buyer (CPPB) or equivalent certification.
Important Notes This position requires travel to department locations statewide and stay for up to four consecutive days at a time; maximum of ten days a month.
This position may be eligible for partial telework after training period.
Will require a minimum of one day per week in Olympia HQ office with required adjustments for deadlines and workload peaks.
This recruitment may also be used to fill additional positions per business needs.
In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position.
For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements.
Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
Prior to a new hire, a background check including criminal record history will be conducted.
Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT).
For more information, please visit www.
uscis.
wa.
gov.
Why WSDOT Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle.
As such, there are a number of flexible schedule options available, including occasional telework for eligible positions.
Paid Leave – In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options.
Employees also have their choice of state retirement programs, and much more.
Go to State Benefits for more information.
Check out this video to learn more: Why WSDOT?How to ApplyApplications for this recruitment will be accepted electronically.
Your relevant experience may be evaluated to determine salary.
Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.
In order to be considered for this opportunity, please include the following with your online application: An attached Resume outlining (in reverse chronological order) your experience to date.
An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies.
NOTE: This information may be entered in the “References” section of the online application; does not require an additional attachment.
Please click the "APPLY" button to proceed.
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This step is required in order to submit an application to this opportunity.
WSDOT is an equal opportunity employer.
We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency.
Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace.
All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/or gender identity, are encouraged to apply.
Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter via email.
Contact UsFor inquiries about this posting, you may contact the assigned Recruiter at Rachel.
Giese@wsdot.
wa.
gov.
Please be sure to reference 23DOT-HQ-04631 in the subject line.